COSOL can implement a work management process for a maintenance organisation that will help them streamline maintenance activities, improve resource allocation, enhance safety, prolong asset lifespan, enable data-driven decision making and foster collaboration.

The benefits of such an approach contribute to increased operational efficiency, reduced costs and improved overall maintenance performance, availability and reliability.

Throughout the work management process, proper documentation is essential. This includes recording work requests, work plans, schedules, task completion status, materials used, and any relevant observations or findings.

Documentation helps in tracking maintenance history, analysing trends and improving future maintenance activities.

Identification: The first step is to identify maintenance work requirements. This can be done through inspections, preventative maintenance programs, equipment performance monitoring and work requests from various sources.

Prioritisation: Once work is identified, it needs to be prioritised based on factors such as safety, criticality, impact on production and resource availability. Prioritisation helps in allocating resources effectively and addressing high-priority tasks first.

Planning: In the planning phase, detailed work plans are created for each maintenance task. This includes determining the scope of work, identifying required resources (personnel, materials, tools), estimating the time and cost, and defining any special procedures or permits needed.

Scheduling: Once the work plans are developed, they are scheduled in a way that optimises the use of available resources and minimises downtime. Scheduling involves assigning start and end times/dates, coordinating with other ongoing activities and considering any dependencies or constraints.

Execution: During the execution phase, the planned maintenance work is carried out by the maintenance technicians or contractors. This includes following the established work procedures, using appropriate tools and equipment, documenting progress, and ensuring compliance with safety regulations.

Completion: Commissioning, site cleanup, return of tooling, repairable, rotable items and unused materials, update of records and maintenance history in CMMS, actual labour hours captured.

Analysis: Evaluation and feedback. After the completion of maintenance work, it is important to evaluate its effectiveness. This involves reviewing key performance indicators (KPIs) such as work completion rate, response time, downtime reduction and cost control. Feedback from maintenance technicians and end-users is valuable for identifying areas of improvement and implementing corrective actions.